Tweet The high cost of probation fees in Massachusetts
a Prison Policy Initiative report
by Wendy Sawyer
December 8, 2016
In Massachusetts, probation is a much bigger part of the correctional control “pie” than incarceration in prison or jail. Almost three out of four people under state correctional control are on some form of probation.1 If you are one of these 67,000 people, the state tells you probation is “an opportunity for you to make positive changes in your life,”2 allowing you to remain in the community, work, and be with family and friends instead of serving time in jail or prison. While this may sound like a great deal, it comes at a price.
Probation service fees in Massachusetts cost probationers more than $20 million every year.3 People are placed on one of two tiers of probation: supervised and administrative, and they are currently charged $65 and $50 per month, respectively.45 With an average probation sentence of 17-20 months,6 a Massachusetts resident sentenced to probation is charged between $850-$1,3007 in monthly probation service fees alone — on top of many other court fines and fees.
Probation fees are relics of the 1980s. A result of “tough on crime” politics and a misguided attempt to plug a budget in crisis, probation fees do nothing to further the mission of probation services in Massachusetts. In fact, they work against probationers who struggle to meet the demands of their probation and the needs of their families. With money tight in the Commonwealth again, lawmakers may be tempted to hold on to probation fees for the revenues, but this policy is fiscally shortsighted and morally bankrupt.
A group of state lawmakers and judges has recently called for re-evaluation of court fines and fees, suspecting that these costs unfairly impact the poor and make it harder for people to succeed. This report analyzes state probation and income data to confirm those suspicions, and argues that the state should reverse its outdated and counterproductive policy.
Probation service fees are relics of misguided 1980s policymaking
“The concept of probation fees might seem more in keeping with the correctional philosophy of, say, Texas, than the more liberal Bay State,” admits a 1988 report on the subject to the state legislature.11 This crucial report, “Probation Supervision Fees: Shifting Costs to the Offender,” recognized that adding a financial penalty to probation would be anathema to most Massachusetts residents and policymakers. Nevertheless, the report concluded that the time was ripe for passing probation fees in Massachusetts. The combination of a state budget crisis and shift in public attitudes towards more punitive policies created the perfect conditions to pass the law:
“The state’s current fiscal woes are forcing a reevaluation of past policies with an eye towards raising new revenue…. At the same time, Massachusetts residents… are adopting an increasingly punitive attitude towards lawbreakers. In such an environment, the appeal of probation fees… might prove irresistible.”12
The lure of additional revenue did “prove irresistible” to the state: two weeks after that report endorsed probation fees, lawmakers enacted a monthly fee of 1-3 days’ net wages for almost everyone on probation.13
Once Massachusetts got the green light to charge probation fees, it did not hold back. Over twenty years, legislators expanded the fee and limited judicial discretion. In 1990, the fee was set at $30, instead of a day’s wages. In 2003 the legislature doubled it to $65 for supervised probation,14 and added the separate $21 administrative supervision fee.15 In 2009, facing budget cuts, the state increased the administrative supervision fee to the current $50 level.1617
Poor communities foot the bill
In Massachusetts, poor communities foot a large part of the bill for the $20 million the state takes in probation service fees. Although critics of court fees have suspected that these costs unfairly impact the poor,18 until now, no reports specifically have addressed the relationship between probation and income. To see how economic status is related to probation, we analyzed probation caseload data19 at the most local available level — the 62 District Court locations — as well as income data for the population of the towns served by each court location.20 We compared total caseloads, probation rates, and per capita income for all 62 District Court locations and their jurisdictions.21
Our analysis confirms that probation rates are highest in the poorest parts of the state, and lowest in the wealthiest areas. People in the poorest District Court locations are on probation at a rate almost twice that of people in the wealthiest court locations. The courts serving the poorest populations have probation rates 88% higher than in those serving the wealthiest (see Figure 2). As incomes go up, probation rates go down, which means the people who can least afford additional fees are more likely to be on probation and expected to pay up every month. Probation fees function as a punishing regressive tax, wherein the state raises revenue by charging the poorest communities the most.
Looking at the individual court locations more closely, we find more evidence that probation disproportionately affects lower-income communities:
- 1/3 of all District Court probation cases are in ten court locations that serve areas where the average per capita income is 23% below the state average.
- There are huge disparities between the wealthiest and poorest cities in the state that impact probation. People in the five lowest-income court locations earn less than half what people in the five highest-income locations do, and their probation rates are almost twice as high.
- The most striking contrast appears between the Holyoke and Newton court locations. Holyoke serves the lowest-income people in the state, Newton the highest-income. Residents of Holyoke are sentenced to probation at a rate more than three times higher than in Newton. Because of its high probation rate, Holyoke handles 56% more probation cases than Newton, even though it serves less than half as many people. But Holyoke’s probationers can scarcely afford to pay; the average income in that area is $21,671, which is below the poverty threshold for safety net services such as reduced-price school lunches and food stamps.
Fee waivers: good in theory, not good enough in practice
In theory, Massachusetts judges should waive probation fees for defendants unable to pay the monthly fee.2223 In reality, this discretion is used infrequently and unevenly, making it an insufficient remedy for poor probationers.
The State Auditor’s report and a recent Senate Post Audit and Oversight Committee report on the subject of court debt24 suggest that waivers are not granted consistently or often enough. If judges used their discretion consistently, we would expect more waivers to be granted in low-income court locations. But the Auditor’s sample showed that Wrentham and Concord granted almost four times more waivers than Fall River and Holyoke, despite serving much wealthier populations.25 The Senate committee found that although 60% of their sample’s defendants had previously been found indigent — and all of them ended up defaulting on court debts — judges offered waivers, community service, or other alternatives in only 47% of cases.26 Distressingly, both reports found that judges often do not document or even inquire into the ability of a probationer to pay fees.27
The inconsistent granting of waivers shows that they fail to provide relief to probationers. Given what we discovered about the correlation between poverty and probation, it is likely that few probationers can really afford any extra monthly fee.
Getting blood from a stone
Despite evidence that many probationers come from the poorest areas of the state, and the court’s ability to waive probation fees, the state manages to collect $20 million per year in fees. How is this possible?
The state uses its carceral power to pressure people to prioritize payment of fees over other needs and responsibilities.
The Supreme Court has said it is unconstitutional to incarcerate someone because they cannot afford to pay court ordered fines and fees.28 Nevertheless, the Senate committee report found that the state is incarcerating people for failure to pay court debts, without looking into their ability to pay.29 These judges know that people will do anything to avoid incarceration, so what better way to get them to pay than threatening — or ordering — jail time?
The shocking findings of the Senate report are less surprising when you consider that the threat of incarceration was always part of the state’s plan to collect fees. The 1988 report that served as the blueprint for Massachusetts’ probation fee policy suggests such a strategy of intimidation:
“Probation officers will have to exert pressure ranging from friendly persuasion to aggressive brow beating. Even the latter will sometimes prove ineffective and sanctions, including the threat of incarceration, are an essential element of successful fee programs.”30
It turns out the state, armed with the threat of incarceration, can in fact get blood from a stone. A better question is whether Massachusetts wants to be the kind of state that uses its courts, probation offices, and jails to squeeze its poorest residents.
Failure to pay probation fees: compounding consequences
The state cannot incarcerate a probationer for nonpayment of fines and fees if it determines the defendant is unable to pay them.31 But Massachusetts judges often do not concern themselves with the distinction between defendants who choose not to pay and those who are unable to pay.32 As we have discussed, they grant waivers infrequently and inconsistently, and neglect to conduct hearings on ability to pay before assessing fees or when people fail to pay. As a result, probation fees end up landing people in jail because they are too poor to pay.33
Incarceration is the most dramatic consequence of failure to pay fees, but there are many other, equally insidious penalties. When you fail to pay your probation fee:
- The court issues a default warrant to force you to return to court. This warrant comes with its own $50 fee; if you are arrested on the warrant, you pay a $75 fee.34 These fees exacerbate your existing court debt problem.
- Meanwhile, the RMV may suspend your license until the court clears the warrant and if your license is revoked, it will cost you another $100 to reinstate it.35 Without a license, it is even harder to work, manage family responsibilities, and meet the other conditions of your probation.36
- A judge may find you in violation of your probation conditions. As a result, the judge may change or add conditions of your probation. He or she may also consider failure to pay among other offenses to revoke your probation — a more circuitous route that also ends in incarceration.37
The costs of probation fees for courts and jails
For courts, probation fees mean extra work — and work that does not have a clear payoff in terms of protecting public safety or rehabilitating offenders. First, the legal requirement to have a hearing and document the finding of ability to pay takes up valuable court time, when it is conducted. Then there are the matters of collecting, processing, and reporting fees — and the inevitable problems stemming from people’s failure to pay fees. When a person gets a probation violation because they cannot pay, it means more work for the court, which issues the warrant, processes those fees, and requires yet another time-consuming hearing. The cycle continues from there.
When people are incarcerated for failure to pay fees, they “work off” their court debts at a rate of $30 per day.38 That is, $30 of their debt is forgiven for each day they are incarcerated. Yet it costs the state many times that amount to house someone in jail for a day.39 So, the state actually spends a significant amount of its own resources when it uses incarceration to pressure probationers to pay off their debts.
There is no current estimate of how much collection and processing of probation fees costs the state, let alone the additional court appearances and incarcerations that result from failures to pay.40 But probation fees — which are designed for cost-savings — undisputedly end up costing courts, probation officers, and jails resources that could be spent on more substantive issues.
The time cost is so significant that judges have tried to solve the problem by delegating decisions about fees to probation officers, despite the fact that such delegation is not allowed by law.41 These judges reason that the probation officer knows more about the offender’s real-time situation best, and giving officers more flexibility on this condition prevents cases from coming back to court unnecessarily.42 The judges’ solution shows that fees are not worth the courts’ time — policy makers should take note.
Probation fees defeat the purpose of probation
Probation fees aren’t just a burden for courts and probationers; they are in conflict with the stated goals of probation. Fees do not “increase community safety, support victims and survivors, and assist individuals and families in achieving long term positive change.”43 Once they are collected, fees go into the General Fund, not to services for probationers or victims of crime.44 And as we’ve discussed, they actually put more people in jail instead of keeping them out.
This policy is quite openly just about generating revenue from an already disadvantaged population. Probation fees were consistent with the priorities of late 1980s tough-on-crime politics. In today’s more rehabilitative, service-oriented probation model, they make no sense.
The American Probation and Parole Association itself poses the central question for policymakers: “Correctional fees can be big business,” they reflect, “but is it the business we’re supposed to be in?”45
Recommendations for Massachusetts
State legislators should:
- Recognize that the people in the criminal justice system are among the state’s poorest, and amend all court fines and fees policies to reflect this fact. Legislators should construct laws with the presumption that these costs will present hardships for most defendants that will impede their success.
- Stop using the courts as revenue generators for the state. Pressuring courts to collect fines and fees to fill in gaps in the budget leads to serious conflicts of interest. The legislature has recognized this conflict in the past but still needs to resolve it by divorcing state revenues from justice policy.46
- Change the current statute to stop charging monthly probation fees to provide immediate, substantial relief for the 67,000 state residents on probation. These fees are a burden to probationers already under financial strain, do not contribute to the mission of probation services, and bog down court processes.
- If legislators are unwilling to eliminate probation fees, they should make the following changes to improve the current probation fee policy:
- Lower probation service fees, make payments more flexible, or both. Lowering fees and allowing partial or one-time payments will make it easier for probationers to pay fees, reducing the number of violations from failure to pay, and will ease some of the financial burden on probationers.
- Exempt people on post-release supervision from paying probation service fees. As the Massachusetts Trial Court Fines and Fees Working Group points out, these fees are an unjustifiable impediment for probationers facing the additional challenges of re-entry.47
- Amend the law so that judges only assess probation fees in cases where a positive determination of ability to pay has been documented. Given the increased likelihood that probationers come from low-income areas, policymakers should presume that probation fees would present a hardship.
- If legislators leave the current fee waiver system in place as the sole means of relief, they should institute a clear and broad standard for fee waiver decisions. Comm. v. Henry48 offers some guidance, but current practices still lead to uneven and inadequate granting of fee waivers. The broadest standard should be adopted, so that judges can use their discretion to waive fees in all cases where fees will present a hardship.
- Change the law to allow judges to use their discretion to delegate fee decisions to probation officers. Delegating this decision to probation officers will empower probation officers to make appropriate decisions for each client, and will save the court time that would be wasted in further hearings about ability to pay when probationers fail to pay fees.
As long as the law mandates probation fees, judges should:
- Ensure counsel is provided in all hearings that result from failure to pay fees, without additional counsel fees. As the Senate Post Audit and Oversight Committee report found, only half of the defendants who were incarcerated for failure to pay fines and fees had counsel at hearings that resulted in their incarceration. Providing counsel would protect probationers from punishment for inability to pay fees.49
Together, the legislature and judiciary should:
- Create more alternative probation conditions beyond community service and incarceration for people who cannot afford to pay fees. Offer services that are more aligned with the priorities of probation to help people achieve long-term change and improve public safety.50
- Evaluate the collective impact of the numerous court-imposed fines and fees, and revise the current schedule of potential fees to ease the burdens of payment and collections on defendants and court departments. A commission should be established to conduct a comprehensive review of the dozens of existing court fines and fees. A model for this evaluation process exists in Massachusetts; in 2010 a commission investigated the impact of additional inmate fees, which estimated the revenue, administrative and collection costs, and impact on the residents who would be paying.51
- Collect and report more data related to probation and court-imposed fines and fees. Apart from the yearly Auditor’s report, which is based on a limited sample of court locations and cases, there are no comprehensive reports on probation fee assessments, waivers, or collections. Massachusetts, unlike many states, does not collect or report much probation data in general.52 With improved data and reporting, the state could better assess probation policies, including the effects of probation fees.
The time to challenge court fines and fees is now. Massachusetts lawmakers have signaled some responsiveness to calls for reform, with a recent amendment ending fees for juveniles. The state Senate, at least, has probation fees in its sights: this year, the Senate passed its budget bill53 with amendments making all probation fees discretionary and prohibiting judges from punishing people who fail to pay fees with incarceration, probation violations, or probation extension. Unfortunately, this version of the bill did not make it to the Governor’s desk.
It must be tempting for lawmakers to continue to defend probation fees as a necessary evil. But we know too much about the real costs of probation fees in Massachusetts to let this policy stand. We know that probation disproportionately impacts poor communities, and that the current waiver system doesn’t adequately protect them. We know that poverty is being punished; people are locked up for court debts, including probation fees.
The state should not view the courts as a piggy bank. Justice cannot be served when the courts are given perverse incentives to ensnare more people in the web of court fines and fees. And while probation fees aren’t substantial enough to make or break the state budget, they are enough to break the bank for thousands of probationers.
The Appendix has a detailed comparison of each District Court location’s probation and income data, as well as a list of the towns served by each of the 62 District Court locations. It is available at https://www.prisonpolicy.org/probation/ma_appendix.html
This report was supported by a generous grant from the Gardiner Howland Shaw Foundation and by the individual donors who support the Prison Policy Initiative’s ongoing research and advocacy work.
Our research on income and probation would not have been possible without the assistance of many other researchers, advocates, and court officials. Our colleagues at the Council of State Governments (CSG) Justice Center provided invaluable assistance with the research process, especially Babatunde Aremu, Marshall Clement, Monica Peters, and Cassondra Warney. Shira Diner from the Committee for Public Council Services also graciously offered her insights on probation. Chief Justice of the Trial Court Paula M. Carey, Chief Justice of the District Court Paul C. Dawley, and Deputy General Counsel of the District Court Sarah W. Ellis provided critical links to data and shared the work they are doing on fines and fees. Deputy Commissioner of Programs Michael Coelho and his staff at the Office of the Commissioner of Probation provided the probation data used in our analysis. Bill Cooper provided data analysis of poverty data and probation in Massachusetts. Jake Mitchell of the Young Professionals Network created the interactive scatter plot in the Appendix. Bob Machuga created the cover. Finally, the author would like to thank the rest of the Prison Policy Initiative staff for their feedback and support throughout the research and drafting process.
About the Prison Policy Initiative
The non-profit, non-partisan Prison Policy Initiative was founded in 2001 to demonstrate how the American system of incarceration negatively impacts everyone, not just the incarcerated. In 2008, the Easthampton, Massachusetts based organization demonstrated the inefficacy and disparate impact of sentencing enhancement zones in Massachusetts’ Hampden County. In 2014, the Initiative reported on the harms caused by an outdated federal law that automatically suspended driver’s licenses for drug offenses unrelated to driving, helping Massachusetts lawmakers understand the issue and opt-out of the law in 2016. The organization also conducts national-level research and provides online resources giving activists, journalists and policymakers the tools they need to participate in setting effective criminal justice policy.
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